It is important that clients safeguard their personal information by taking a few simple precautions:
For all internet sites requiring PINS, it is recommended that usernames and passwords be
changed periodically to protect personal information from being compromised;
Passwords contain alphanumeric, upper and lower-case letters and special characters;
Protect account, PIN, and access numbers;
Never disclose confidential information to unknown callers;
When using the internet be sure to use a secure browser;
Keep virus detection software up to date;
Never open e-mail from unknown sources.
On November 12, 1999, President Clinton signed the Gramm-Leach-Bliley Act into law. Subtitle A of Title V of the Act, “Disclosure of Nonpublic Personal Information,” limits the instances in which financial institutions may disclose nonpublic personal information about a consumer to nonaffiliated third parties. The act requires a financial institution to disclose to clients the institution’s privacy policies and practices with respect to information sharing with both affiliates and nonaffiliated third parties. The document can be accessed at www.sec.gov.
InTrack Investment Management, Inc. acknowledges our obligation to respect and protect the privacy of our clients and prospective clients and the security and confidentiality of client nonpublic, personal information.
Nonpublic personal information may be collected from the following sources:
Client interactions with our firm including, but not limited to, face to face or phone
discussions, e-mail or mail correspondence, interactive tools via our website and forms
provided by InTrack to obtain information on risk and objectives;
From third parties, with the client or a representative of the client’s consent, for example
institutions processing the transfer of brokerage accounts;
With the client’s permission, the client’s team of professional service providers, i.e. an attorney;
InTrack restricts access to client nonpublic information except for the following instances:
When information is necessary to provide the client with services or products they requested;
To complete applications when opening brokerage accounts, offering, developing and
delivering products or services and completing transactions for the client;
With the client’s approval, to a professional service provider retained by the client, i.e. an
Unaffiliated service providers, i.e. Chicago Clearing Corporation (Class Action Lawsuits);
Organizations that may need information to prevent fraud;
To respond to legal and regulatory requirements;
By mandate of government or law enforcement agencies (tax reporting under a court order).
Information the client provides to us is only used for the stated purpose;
E-mail sent to InTrack from a client is kept on file, printed or stored depending upon SEC
A client may request InTrack to keep information sent to us for future use;
InTrack will not share client e-mail addresses with anyone outside of our firm unless the client
grants InTrack permission to do so;
InTrack does not collect technical or navigational information as a firm;
InTrack safeguards the nonpublic information through physical, electronic and procedural
safeguards and in compliance with SEC regulations.
If you have any questions regarding this document, please contact us by e-mail at firstname.lastname@example.org or email@example.com, by phone, (802) 658-0525 or (802) 649-1666, through our website: www.intrackinvest.com, or by mail:
InTrack Investment Management, Inc. 1233 Shelburne Road, Suite D6B South Burlington, Vermont 05403